As a manager, it’s your job to maintain control in the office. Most offices create a controlled, calm atmosphere with assigned desks. If everyone has a designated space, then everyone has control over a specific area and can focus in that area.
However, new generations of workers want more freedom, both with remote work and where they work within the office. Keep reading to learn why you shouldn’t assign desks in your office.
Flexible Seating Inspires Movement, Which Improves Productivity
When you assign employees to a specific desk, they have few opportunities for movement. They come in, sit down, and work. While they may walk to the communal printer or to the break room, most of their day occurs in a stationary chair.
If you give those same employees flexible seating options around the office, then they can move more. They may work in one spot in the morning and another in the afternoon. Some may switch between sitting and standing desks. If your Wi-Fi connection is strong enough, some could even work outside. All this movement is beneficial for mental and physical health. With healthy brains and bodies, your employees can be more productive.
Employees Can Work Wherever Is Best for Them and Their Projects
Everyone has different workplace needs. Some people want a quiet space to work alone, while others love sitting in communal areas.
The projects they’re working on may also determine where your employees want and need to sit. If they’re working on a tight deadline, they may need a space with few distractions. If their project requires input from other employees, they may switch to a group sitting area. Providing these diverse options allows you to meet employees where they’re at.
Agile Office Spaces Increase Collaboration Opportunities
As we mentioned above, sometimes a project requires input from multiple employees. When these employees work in an agile office, they can find a spot to all work together. Instead of shooting off email after email or crowding around a single small desk, they can easily collaborate. Their collaboration will make the project better.
Even if a project doesn’t require collaboration, your employees could choose to work in a communal space. Working in this space gives them the opportunity to ask for input if they suddenly need it, allowing both the employees and the project to benefit from the collaboration. You must consider collaboration opportunities and other factors when setting up your office design.
You shouldn’t assign desks in your office because it limits employee movement opportunities, discounts individual and project needs, and decreases collaboration. If you’re worried about employees disagreeing with a free-for-all agile office, consider offering desk reservations or other systems that help everyone work in the areas that work for them!